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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an PMRExpo exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
02.12.2024 | 9:00 AM
Start of hall allocation
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Invoice
Mailing of stand confirmations
02.01.2025 | 9:00 AM
Starting about January 2025 stand confirmations are sent out.
The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments. You will also receive a login for the service shop.
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Stand space
Deadline Early Bird
17.01.2025 | 11:59 PM
By registering before 17 January 2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Online application -
Services
Deadline for ordering advertising space
01.04.2025 | 9:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
To the Media Shop -
Services
Mailing of participation invoice
01.09.2025 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around September 2025.
Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Deadline for ordering conference and office catering
19.09.2025 | 11:59 PM
Our partner, Aramark Restaurations GmbH, offers you a wide range of food and drinks in the Aramak webshop. Order yout treat at the push of a button!
To the Aramark webshop -
Services
Hotel room reservations
27.09.2025 | 7:00 AM
Book your hotel accomodation for PMRExpo here.
The special contingents will be available until 20 September 2025. After that, the current daily prices will apply. These can be booked until the end of the trade fair.
Hotel and Travel Services
Download calendar entry To the online booking system
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Services
Deadline 27.09.2025 for ordering in the Service Shop
27.09.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
To the Service Shop -
Stand space
Registration of co-exhibitors
13.10.2025 | 11:59 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
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Advertising materials
Editorial and advertising deadline for the Marketing Package
13.10.2025 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package. A fee is charged for this service.
Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 25.10.2025 for ordering in the Service Shop
25.10.2025 | 11:59 PM
Place your order through the Service Shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for fire protection*
- Deadline for Carpeting*
*It is possible to make a reservation at a later point in time for an additional charge.
Help with general questions:
Tel. +49 (0)221 821 3500
Download calendar entry To the Service Shop -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
08.11.2025 | 11:59 PM
Please note: Ordering is also possible at a later date. Allocation is subject to availability.
To the Service Shop -
Trade Fair
GEMA registration deadline
18.11.2025 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry GEMA
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Services
Deadline 19.11.2024 for ordering in the Service Shop
18.11.2025 | 11:59 PM
Place your order through the Service Shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Help with general questions:
Tel. +49 (0)221 821 3500
Download calendar entry To the Service Shop -
Stand construction
Start of construction period
22.11.2025 | 7:00 AM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Stand construction
End of construction period
24.11.2025 | 8:00 PM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Trade Fair
Start of the fair
25.11.2025 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening times -
Stand construction
Start of diamantling
27.11.2025 | 3:30 PM
Trucks will be permitted to enter from 3:30 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 3:30 p.m. on 27.11.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Construction and dismantling instructions -
Trade Fair
End of the fair
27.11.2025 | 4:30 PM
This opening times are valid for exhibitors. Visitors can access till 3:30 p.m.
To the opening times -
Services
End of dismantling
28.11.2025 | 4:00 PM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Invoice
Mailing final invoice for services
15.12.2025 | 9:00 AM
After the end of the event, the services used for the event - e.g. electrical and water connections, stand cleaning, etc. - will be invoiced.
The invoice is due for payment immediately upon receipt.